Moving into a new office requires a lot of logistical planning. Most of this planning will go into deciding which items you are going to keep and which items you are going to throw away. Whilst this is incredibly important, there are other things you should consider that you may not otherwise have thought of.
When you are running a business that keeps a lot of documentation in paper form, you should think about hiring a company that is going to help with document transportation and storage. What does this process involve?
The Documents Are Reviewed To Make Sure Everything Is There
You do not want to forget any paper files when you are moving between different business premises. There are moving companies in Berkshire who will give you some time in order to review all of the documents before they are loaded into the back of the van. This ensures that absolutely nothing is going to get left behind that the new tenants may mistakenly throw into the bin.
The Documents Will Be Packed Into Boxes
You might want the filing cabinets in your office to be loaded into the back of the van, but this is an opportunity for a bit of reorganisation. The documents can be taken out of the filing cabinets and they will be packed into boxes. They will be packed in the order that they were originally put in the filings cabinets. This will avoid any confusion.
You can also ask the moving company to move the documents whilst they are still in their filing cabinets. This is extremely convenient.
The Documents Will Be Put Into Storage
You might want to create some space in your new office space. This will allow your employees to move around the space much easier and it can also make the office safer in terms of access to the fire exits.
You can choose a removal company which has large storage units and ones which are completely watertight to make sure that the documents are not going to get ruined by rainwater. You should also choose a removal company that has access to storage units which are operated by a team of security guards and has security cameras that will catch any potential thieves as they are trying to break in.
You will be able to work with the knowledge that all of your paper documents have been made completely safe with the help of the removal company. You can ring them to ask any questions about the storage process.
The Documents Will Be Transported To The Storage Unit To Your New Premises
When you need the documents, you can contact the removal company and they will transport everything with extreme care over to the new premises and then hand over the documents. You will be happy to know that the documents are in the safe hands of a moving company.
You should hire a moving company which can help you with document storage.